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Rental FAQ

Vegas Display Rental Display FAQ (Dec 2014)

Is there a minimum order?
Yes, the minimum order is $400. 

Is there an advance order discount? 
Yes, there is an advanced order price is for rental placed at least 14 business days prior to the set up date. The advanced order price is the price published on the web site. 

What if I order within 14 days of the set up day? 
A 20% late fee will be charged to orders placed within 14 days of the display set up date.

Is the rental price listed a daily or per event price?
Our prices are for the duration of the event, including set up and break down, up to a total of seven consecutive days. The price is the same for a two day or four day event. If your rental will be longer then a total of seven days, please contact us for rates.

Do you charge state tax?
We do not charge state tax for rental equipment.

Do you charge for delivery?

There is no delivery fee from our warehouse to the loading dock of any Las Vegas area convention center, hotel, or event venue. You are responsible to pay the Material Handling/Drayage Fee (see below for details).

What is material handling / drayage?  
Material handling, also known as drayage, is a mandatory service charged by the Teamsters Union to bring exhibit material from the exhibit hall loading dock to your booth space, storing the empty crates during the show and the move out of the display after the show.

How do I pay for material handling / drayage fees?
Vegas Display does not bill you for the material handling fee. The fee is charged by the event's general service contractors (Freeman, GES, etc.). Your rental agreement requires you have a credit card on file with the event’s general service contractor for the material handling fee.

What if I do not pay for material handling / drayage fees?  
Vegas Display cannot deliver the display, as the Teamsters control the loading dock. If you do not have a credit card on file with the general service contractor we cannot get the display into the exhibit hall. You will be charged for waiting, extra delivery and labor fees if you do not have a credit card on file with the general service contractor.

How much are the material handling and drayage fee?

Fees vary by trade show, but are calculated by weight on a per 100 lbs. basis or CWT.
Example 1: If we deliver 500 lbs. of rental equipment and the drayage rate is $75 per 100lbs with a 300lb minimum, your drayage rate would be 5 x $75 = $375.
Example 2: If we deliver 200 lbs. and the drayage rate is $75 per 100lbs with a 300lb minimum, your drayage rate would be 3 x $75 = $225.

When will you deliver and pick-up my order?
We typically will set up the display prior to your arrival. You will have time to add your products and signs prior to the opening of the show. At the end of the show, we will come and remove the display, you are not required to wait in your booth for us to break down the display.

Cancellation Policy
Any rental item cancelled prior to 14 days in advance of the install date will receive a 50% refund.
No refunds or credits for cancellations within 14 days of install, or thereafter. If equipment is to be removed from the booth prior to or during the event, a $75 early removal fee will apply.


  • “Good service and it made setup and breakdown a breeze”

    DMI Sports |Billiards Congress of America
  • “A great experience working with Vegas Display and I would recommend them to all!”

    HPC Global |Promotional Products Association International
  • “It’s always a pleasure working with Vegas Display. The display is always in the booth and ready for us when we arrive”

    Wilshire Insurance / The Truck Show
  • “We appreciated the advice and guidance in identifying what would be needed for our first show”

    Hockey Tyme | Lets Play Hockey
  • “Thanks again! We are impressed with your company, which is why I am excited to have found you. Your prices are reasonable and that’s important - these shows are so dang expensive!”

    RC Power / SuperZoo
  • “The whole process was easy! The booth was up and ready when I arrived and looked great. Your display helped us merchandise beautifully and we had a great show!”

    Shoreline / Travel Goods
  • “Easiest thing I’ve done in a long time! Very accommodating staff.”

    HBC Adjusting Inc / Nat’l Assn of Catastrophe
  • “Convenience, attentive towards us. Available whenever we needed them. Our company never had such a great service that Vegas Display provided us.”

    Deerland Enzymes Corp. |Natural Products Exposition
  • “Fast, efficient, courteous staff and sales people. Vegas Display is a company we will partner with on every Las Vegas show.”

    Spro Corporation | Big Rock Sports Show
  • “Had no worries! Vegas Display handled delivery of exhibit, set up, and take down. I liked that they, personally stopped by our booth during the show.”

    Permapack, Inc |International Baking Industry Exposition
  • “Went out of their way to help us when we had a problem.”

    Geronova Research |Anti Aging Conference
  • “Very professional, timely delivery, great execution and easy to work with- well done!”

    Bird Brain, Inc | National Hardware Show
  • “Prompt, efficient and cost effective!”

    Corporate Occasions | Acute Long Term Hospital Assn.
  • “Vegas Displays was available whenever we needed them. Our company never had such great service!”

    Deerland Enzymes Corp. | National; Products Assn.
  • “Very responsive-always has everything up and waiting for us”

    FilterMAG | Specialty Equipment Market Assn.
  • “Vegas Display was super nice to work with and sell at a good value price”

    Forever Yours | Memory Trends Expo
  • “Went out of their way to come to the show and help!”

    Genova Research | Anti Aging Conference
  • “Trouble free! Everything was as requested.”

    Iskra AE, Inc, |Automative Aftermarket Products Expo
  • “Professional staff, and the booth looked great.”

    Master Wall, Inc |Assn. of the Wall & Ceiling Industry
  • “Always at-the-ready to walk us through uncharted territory. Tremendous help at set up and teardown with suggestions to make things go smoother!”

    North America Pharmacal, Inc |National Nutritional Foods Assn.
  • “First class operation and I will definitely refer others to rent from Vegas Display”

    Rite Angler | ICAST
  • “Great follow up and took time to ensure we had all of the information we needed to run a successful show”

    The Westmark Group |Las Vegas Assn. of Realtors

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